Chart of Accounts Overview

The Chart of Accounts (COA) is the foundation of your accounting system. It’s a complete list of all accounts used to record transactions in your organization.

What is a Chart of Accounts?

A Chart of Accounts organizes your financial data into categories:

Account Type	GL Code Range	Purpose	Normal Balance
Assets	1000-1999	What you own	Debit
Liabilities	2000-2999	What you owe	Credit
Equity	3000-3999	Owner’s stake	Credit
Revenue	4000-4999	Income earned	Credit
Expenses	5000-9999	Costs incurred	Debit

Note

LedgerBuk follows industry-standard GL code numbering aligned with GAAP/IFRS conventions.

Viewing Your Chart of Accounts

Click Chart of Accounts in the sidebar to see all accounts in your organization.

The list shows:

• GL Code - The account’s unique identifier
• Account Name - Descriptive name
• Type - Asset, Liability, Equity, Revenue, or Expense
• Balance - Current account balance

Account Structure

Each account has:

Field	Description
GL Code	Unique 4-digit numeric code (e.g., 1000). Must fall within the correct range for the account type.
Name	Human-readable name (e.g., “Cash in Bank”)
Type	Asset, Liability, Equity, Revenue, or Expense. Locked once journal entries are posted.
Description	Optional notes about the account
Status	Active (normal use), Inactive (temporarily disabled), or Deleted (soft-removed)
System Account	Protected accounts (e.g., Retained Earnings) that cannot be edited or deleted

Note

Only owners and admins can add, edit, deactivate, or delete accounts. Members can view accounts and their line items.

Next Steps

• Default Chart of Accounts - Understand the starter accounts
• Adding Custom Accounts - Create accounts for your business
• GL Code Numbering - Learn the numbering system
• Managing Accounts - Edit, deactivate, and delete accounts